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Must know
  • Available on plans that include Time Tracking; approving and reopening require the Approve Timesheets permission.
  • Timesheets move Open → Submitted → Approved (with Reopen); approving snapshots each person’s hourly rate and gross pay and locks the sheet.
  • Reason rules differ by action: editing an entry requires a reason, while adding or deleting one each offer an optional reason.
  • No one can approve their own timesheet — someone else with the Approve Timesheets permission must.
Timesheets group each employee’s time into a pay period so you can check hours and lock in pay.
1

Open a pay period

Go to Time Tracking → Timesheets and select the pay period. You’ll see each employee’s Regular, Overtime, Total, and Gross Pay, along with a status.
2

Review and adjust entries

Open a timesheet to check the entries. Use Add Entry, Edit Entry, or delete an entry to correct mistakes. Editing an entry requires a reason; adding or deleting one each offer an optional reason.
3

Submit, approve, or reopen

If your organization requires submission (the default), the employee Submits first — you can’t approve a sheet that hasn’t been submitted, and no one can approve their own timesheet, so someone else with the Approve Timesheets permission approves it. Approve locks the sheet and captures the pay figures. Need a change afterward? Reopen it and make the edit — then it has to be submitted again before you can approve it once more.
Changes are recorded behind the scenes for support and compliance, though there’s no timesheet history view in the dashboard today. Related: Submit a timesheet for approval (coach) · Timesheet statuses (coach) · Set up work types and pay rates