Skip to main content
Must know
  • Two sections. The Attendance tab has Scheduled attendance (classes marked ahead of time) and Attendance history (past classes, including ones nobody recorded, shown as Not taken).
  • Mark ahead with Add Attendance. Use it for an upcoming class, for example an absence the family already told you about. The missed-class email for a pre-marked absence waits until the class has ended, unless your club’s Attendance Missed email is timed At rather than After.
  • Edit attendance changes a mark. Clear mark removes it, so a past class goes back to Not taken.
  • Permissions. Recording attendance needs Manage Attendance for classes and Edit Events for events.
Where to find it. Go to Athletes > Directory, open the athlete, and select the Attendance tab. View Attendance on the athlete’s row menu opens the same tab.
1

Mark a class ahead of time

In Scheduled attendance, select Add Attendance (Add scheduled attendance when the section is empty). Choose the Program / event, then the Class date (today through the next 3 months). Pick a Status (Present, Late, Absent or Excused), add an optional note, and select Add scheduled attendance. A date that already has a mark opens as Change attendance, with a Change this mark button. A class happening today goes straight into Attendance history.
2

Correct or fill in a past class

In Attendance history, select the pencil (Edit attendance) on the row, including Not taken rows. When the mark records who made it, the dialog shows who last edited it and when. Change the status or note and select Save.
3

Clear a mark

Open Edit attendance on a marked row and select Clear mark. A past class goes back to Not taken and keeps its note. An upcoming one leaves Scheduled attendance.
What the tiles count. The five tiles (Attendance rate, Present, Absent, Late, Excused) count past classes with a recorded status only. Not taken and scheduled classes are left out. They follow your Filters, not the search box. Finding a class. Search by program or event name, a date such as Oct 15, status, location or season. Filters narrows both tables by program or event, season, status (including Not taken), location and date range. Cancelled classes don’t appear. The missed-class email. If your club sends missed-class emails, marking an upcoming class Absent doesn’t email the family right away: the email waits until the class’s scheduled end, and nothing goes out if you change or clear the mark first. Excused never sends one. If your club’s Attendance Missed email is timed At rather than After (check the rule in Settings > Communication > Notifications), it goes out as soon as you save. Who can do this. Manage Attendance covers class rows and Edit Events covers event rows. Without either, you can view the tab, but Add Attendance, the pencil and the Notes column are hidden. The other way in. To mark every athlete in a class on one page, open the session from its program: see How do I take attendance from the admin dashboard?. Athletes > Attendance only reports attendance. Related: What is an athlete record? · How do I take attendance for a class? · What do the attendance statuses mean? · How do I read and export attendance analytics?