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Must know
  • Free, one session. Add trial athlete adds an athlete to that one session at no charge.
  • Roster first. The athlete must already be on your roster.
  • Capacity still counts. A full session sends the athlete to the waitlist if it is on. Otherwise you confirm with Add anyway.
Before you start. Your role needs the Edit Athletes permission, or the add fails with a “Forbidden” message.
1

Open the session

Click it on the Calendar, or open it from the program’s Sessions tab.
2

Find the athlete

In Registrations & Attendance, click Add trial athlete and type their name into Search athletes…. The search covers your whole roster, not just this program.
3

Add them

Click Add next to their name. An athlete already registered for this session shows Added instead.
4

If the session is full

If the program’s waitlist is on, the athlete goes on the waitlist (“Session is full - athlete added to the waitlist.”). If it is off, a Session is full prompt appears: click Add anyway to add them over capacity.
What it costs. Nothing: no invoice is created, so there is nothing to refund. What happens next. The athlete shows as Registered. Mark their attendance as usual. They are not enrolled in the program or any other session. To let a waitlisted athlete in, set their Registration to Registered. To take an athlete off, click the X on their row, untick Refund this athlete if you see it, then click Cancel registration. Related: How do I edit, reschedule, or cancel a session? · How do I add an athlete to my roster? · How do I add an athlete who isn’t on the roster, or remove one I added? · How do I take attendance from the admin dashboard?