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Must know
  • Edit Session changes only that one occurrence — its name, day and time, location and zones, capacity, and coaches — without touching the program or its other sessions. If your club uses Training, the modal also includes a Default evaluation template for that session.
  • Per-session coaches replace the program’s coaches for that date; clearing them falls back to the program staff, and missing-certification warnings never block the save.
  • Mark completed, Cancel session, and Restore session are separate actions in the session menu. Sessions also auto-complete one hour after their end time, in your gym’s timezone.
  • Cancelling a session never removes anyone’s enrollment. If you can issue refunds, cancelling also lets you credit each registered athlete for that one session.
Open a session from the calendar or a program’s Sessions tab to reach its session page.
1

Override the details

Click Edit session. In the modal, change the session name, day, start/end time, location and zones, capacity, or coaches (and the evaluation template, if your club uses Training). Leave the name blank to keep the program name and date. Click Save changes — the edit applies to this occurrence only.
2

Reschedule

Change the Day and times in the same modal to move a single session without shifting the rest of the series.
3

Cancel or complete

Use the session actions menu (the three-dot button): Mark completed to close it out, or Cancel session to call it off. Cancelling marks the session cancelled for everyone registered without touching their enrollments; on the session page it then shows a CANCELLED status badge.
4

Credit athletes for a cancelled session

If your role can issue refunds, the cancel dialog offers Refund enrolled athletes — tick it to credit each registered athlete for that session. Enter each athlete’s credit, choose whether it returns to their original payment method or is recorded as a cash refund handled outside the platform, add an optional reason, then confirm. Tax and service-fee portions are worked out for you.
5

Restore

Changed your mind? Open the menu on a cancelled session and choose Restore session to bring it back.
To change every session at once, edit the program’s schedule instead. Related: How do I set a program’s weekly schedule? · How do I view and filter the class calendar? · How do I assign coaches and staff to a program? · How do I schedule holiday closures?