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Must know
  • A close date is required. Open or scheduled registration needs one. The step-by-step builder fills it from the program end date (if it has one), but the Configure panel does not.
  • Scheduling has a deadline. Schedule Registration is only offered until the program’s start date, and the open date can’t be after the program’s first day.
  • Changes can take up to an hour. Registration opens and closes on its own within an hour of the times you set, so a 9:30 AM open can take effect closer to 10:00 AM.
  • Close early by hand. Close Registration in the Configure panel (Close registration in bulk edit) closes the window, and it never reopens on its own.
Where to find it. In the step-by-step builder, use the Registration step (options under Registration Availability). On a saved program, open the row menu, choose Configure, then the Registration tab (options under Registration Window). Pick a registration option.
  • Open Registration Now - families can register as soon as you save. The open date locks to today. In the builder, this also clears any early access code you entered.
  • Schedule Registration - pick an Open Date and Open Time. The date can’t be in the past or after the program’s first day.
  • Close Registration (Configure panel only; bulk edit has its own) - closes registration by hand.
A new program starts on Open Registration Now, with an open time of 9:00 AM and a close time of 11:59 PM. A blank open time counts as 12:00 AM and a blank close time as 11:59 PM. Set the close. Under Registration Closes, choose a Close Date and Close Time. The date picker blocks days before the open date. Saving without a close date stops with “A registration close date is required”. The close must also come after the open: “Registration close time must be after the open time on the same day”. Save as Draft skips these checks, and a draft is not open to anyone. Reopen an expired window. In the Configure panel, switching back to Open Registration Now or Schedule Registration clears the old close date and time. Enter a new close date before you save. Change many programs. Bulk edit has a Registration window field with Open registration now, Schedule registration and Close registration, plus an early access code. What happens automatically. A scheduled window opens when its time comes, and an open window closes at its close time. A scheduled window whose close time has already passed goes straight to Closed without opening. When the program’s end date passes, the program is marked complete and registration closes, whatever the close date says. What families see. In your club website’s program listings, a scheduled program shows an Opens button with its open date, as long as Visible to Families is on and any Go-Live Date & Time has passed. The program’s own page shows a countdown as opening gets close. Closed programs drop out of the programs list and the family Discover feed. In the admin dashboard, program cards show an Open, Scheduled or Closed badge. A valid early access code still works after a window has closed. Related: How do I give early access with a code? · How do I hide a program from families or schedule when it appears? · How do I edit several programs at once?