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Must know
  • Time Tracking must be on for your club. Setup needs Manage Time Tracking. A rate can also be changed on a staff profile’s Employment tab by someone with Edit Staff.
  • Changing a rate re-prices every timesheet that is not yet approved. Approved timesheets keep the rate they were approved at.
  • Turning on Default for Programs or Fallback moves it off the type that had it. The type holding either one can’t be deleted or deactivated.
  • A work type with recorded time is deactivated instead of deleted, so timesheet history is kept.
Before you start. A new club starts with eight work types: Coaching (the Default for Programs), Front Desk, Setup / Cleanup, Admin / Paperwork, Meeting, On Shift (the Fallback), Paid Break and Unpaid Break. If your list is empty, add your own with New Work Type. The Work Types page also needs Track Own Time, or it shows “Failed to load work types”. Custom roles may lack it.
1

Add or edit a work type

Go to Settings > Time Tracking > Work Types. Click New Work Type, or open a row’s Actions menu and choose Edit. Set Name (required, up to 80 characters), Type (Work or Break), an optional Description (up to 300 characters), and the Paid and Active switches.
2

Set a max duration (optional)

Max duration (minutes) is a whole number from 1 to 10080. Leave it empty for no cap. If someone is still clocked in to this type past the cap, Uplifter ends that time at its start plus the cap.
3

Choose the auto-pick types

For Work types, turn on Default for Programs or Fallback. At clock-in, Uplifter pre-selects the Default for Programs type if the person is assigned to a program with a session in progress. Otherwise it picks the Fallback type. Only active types count, and the person can change the pick. Turning either switch on removes it from the type that had it. A Break type hides both switches.
4

Set pay rates

Go to Settings > Time Tracking > Pay Rates. Only active staff appear. Search by name, email or title, click Edit, and enter the Hourly rate ($), from 0 to 100000. Leave it blank to clear the rate. Click Save.
Removing a work type. Open the row’s Actions menu. A never-used type is permanently deleted (confirm Delete work type?). A type with recorded time is deactivated instead (confirm Deactivate work type?): it is hidden from clock-in, keeps its history, and returns when you turn Active back on. The type holding Default for Programs or Fallback can’t be removed until you give that role to another type. How rates affect pay. Open, submitted and reopened timesheets use each person’s current rate, so a change also re-prices earlier periods that are not approved, including one you reopen. Overtime is paid at the rate times the overtime multiplier. Where rate changes show. Each rate saved on Pay Rates adds an entry, with the old and new amounts, to the person’s Activity tab. A rate changed on the Employment tab (Hourly Rate ($), then Save Employment) is not recorded there. View Staff lets someone see that field but not save it. Handy to know. Work Types has a status filter, active types first. Both pages have a Table or Cards toggle. Related: How do I configure pay periods, overtime, and rounding? · How do staff clock in and out? · How do I review and approve timesheets? · What is a work type?