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Must know
  • Up to 200 programs per bulk edit. Your selection carries across pages, search and filters until you clear it.
  • Some fields replace, not add. Requirement fields and Staff assignments replace what each selected program already has.
  • Program Dates changes are silent. Moving dates in bulk cancels registered sessions outside the new range without emails, refunds or credits.
  • Capacity below enrollment is always refused in bulk. Use the program’s Configure panel if you need to lower it anyway.
Bulk edit changes one setting at a time. You need the Edit Training permission to see Select.
1

Turn on selection

On Registrations > Programs, click Select, beside Add program.
2

Choose your programs

Tick the checkbox at the start of each table row (clicking a name still opens the program). On a phone or tablet, tap the card. Select All on Page ticks the page. When more programs match than fit, Select All N Results ticks every match for your search and filters (Select First 200 of N Results past 200). Clear empties the selection; Cancel exits.
3

Pick a setting

Click Bulk Edit (N), then choose one setting from General, Schedule, Registration, Requirements, Waitlist & staff or Appearance. Settings such as Season, Waitlist and the level, achievement, membership and pass requirements appear only if your club uses that feature. Enter the value and click Continue.
4

Review and apply

Programs that can’t take the change appear under Can’t be updated with the reason. The rest appear under Ready to update, some with yellow warnings about what the change will do (they are still updated). Click Back to change the value; if no program can take it, you can only go Back or Cancel. Tick I understand this change applies to all listed programs (with warnings it adds “including the consequences listed above”), then click Apply to N programs.
5

See the results

A message shows Updated N programs or Updated X of Y programs. Each program shows whether it updated or why it was skipped, because every program is checked again as it saves. Choose Edit another field or Close.
Program Dates. Under Schedule, tick Set Start Date, Set End Date or both; an unticked date stays as each program has it. Unregistered sessions outside the new dates are removed, registered ones are cancelled and listed per program, enrolled athletes join new sessions, and billing continues on the new dates. Sessions with attendance, evaluations, paid drop-ins, coach hours or hand edits keep running. If a date change stops partway, the results mark programs not confirmed, check it or not attempted. What gets refused. Capacity below current enrollment, a gender restriction that conflicts with enrolled athletes, an invalid registration window, and date changes on a Complete program, a program missing a start or end date, an end date more than 10 years out, or dates that push a payment plan’s installments past the new end. Status. Set programs to Active or Complete, never back to Draft. Completing cancels remaining sessions, completes recurring billing, closes registration and keeps enrollments as records. It can’t be undone. Requirements, staff and registration. With several level, achievement, membership or pass items, choose whether athletes need ALL or ANY ONE. An empty Staff assignments list removes all staff; a missing required certification blocks the whole batch. Registration window only changes the window; it never activates a program. Not available in bulk (change per program). Name, pricing, payment plans, registration style, the weekly schedule, Visible to Families, Go-Live Date & Time and Show Coach on Marketing Site. Related: How do I edit or archive a program? · What happens when I change a program’s days or dates after families register? · How do I set a program’s weekly schedule? · How do I assign coaches and staff to a program?