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Must know
  • Permission and plan. Staff need the Track Own Time permission as well as a plan with Time Tracking. Coach, Volunteer and Accountant roles include it; a Custom role needs it switched on.
  • Paid or unpaid breaks. Whether a break is paid depends on the break type you pick. Breaks never count toward overtime.
  • 3-minute correction. A wrong work type can be corrected within 3 minutes of starting it. After that, switching starts a new segment.
  • Auto clock-out. An entry left open is closed at your club’s auto clock-out limit (12 hours by default). Time past the limit is not paid.
Where to find it. Open Time Tracking > Time Clock, or click the clock button in the page header. Without the permission, or if Time Tracking is off, both are hidden.
1

Clock in

Click Clock In. In the dialog the Work type is already chosen. If a program you are assigned to is in session, you see “Suggested:” with that program and the program work type (Coaching in a new club). Otherwise it is the fallback type (On Shift). Change it if you like, then click Clock In.
2

Take a break

Click Take Break, choose a Break type (tagged Paid or Unpaid), then click Start Break.
3

End the break

Click End Break. You go straight back to your earlier work type. During a break you cannot switch work type.
4

Switch work type

While clocked in, pick another type from the dropdown that shows your current one. The time from then on is recorded under the new type.
5

End your shift

Click End Shift. It closes whatever is open, work or break, right away with no confirmation.
Fixing a wrong work type. For 3 minutes after a segment starts, a hint reads “Wrong type? Change it retroactively” with a countdown. Switching in that window corrects the current segment instead of starting a new one. What the clock shows. A badge reads Clocked Out, Clocked In or On Break, beside your work type and a live timer. The header button shows “Working” (green) or “Break” (amber). Time limits. A work type or break type can have a maximum duration. The timer shows “Max”, then an “Auto-ends in” countdown that turns yellow in the last 2 minutes and red in the last minute. At zero the segment ends at exactly the maximum and you are clocked out, even from a break. Clock in again to keep recording. Forgotten clock-ins. Separately, an entry left open is closed at your club’s Auto clock-out after (hours) limit, counted from when the current segment started. An admin sets it under Settings > Time Tracking > Time Tracking Settings; blank or 0 turns it off. More on the page. Today lists each entry with its work type, paid status and duration. My timesheets shows pay period totals and lets you submit. Planned shifts. Clocking in doesn’t need a scheduled shift. To plan who works when, see How do I schedule a staff shift? and How do I set staff weekly availability?. Where it is recorded. Each clock action a staff member takes appears on the Activity tab of their page under My Organization > Staff, in Changes by this person. Anyone with the View Staff permission can see it. Automatic clock-outs are not listed there. On a phone (coach portal). Time Clock is in the More menu of the bottom tab bar. Related: How do I clock in for a shift? · How do I set up work types and pay rates? · How do I review and approve timesheets? · How do I configure pay periods, overtime, and rounding?