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Must know
  • Tuition is one charge per athlete per club, not one per program. The athlete’s active enrollments are grouped by rate card; each card resolves its own tier from its own summed weekly minutes, and the charge is the total of those tiers.
  • That amount is split back into one invoice line per class, proportional to each class’s weekly minutes, so each line lands on its own GL code and is taxed at its own facility. The shares reconcile exactly to the tier total.
  • Billing is anchored to your monthly billing day (Settings → Financials → Payment Schedule; the 1st when unset) and charged in advance for the cycle it starts. Month-end anchors are clamped, so a 31st anchor doesn’t drift after a short month.
  • Nothing is stored per athlete: every bill re-resolves the tier from the card’s live rows and the athlete’s live enrollments, so card edits, schedule edits, and drops all apply next cycle.
  • Rate cards are available on plans that include Rate Cards — if you don’t see them under Settings → Financials, ask your Uplifter contact.
Where weekly minutes come from. A program’s weekly minutes are the sum of its schedule-slot durations. Change the schedule and the athlete’s minutes — and possibly their tier — change at the next bill. Athletes on more than one card. Each card is resolved on its own, so the monthly total is the sum of those tiers — still one charge. The first charge. The first recurring charge lands on the billing day strictly after registration. A family registering on the billing day itself funds that cycle at checkout, and recurring picks up the next one. Mid-cycle adds. Adding classes part-way through a cycle charges only the difference — the new tier minus what the family already paid toward that card’s tuition this cycle, floored at zero. (Drop-ins and cancelled lines don’t count as paid.) Recurring then bills the full new tier each cycle. What doesn’t apply. Rate-card tuition ignores pass and membership price overrides and per-program discounts tied to a fixed price — the tier is the price. When a charge fails. A failed rate-card charge is treated like an enrollment charge: the family gets the plain payment-failed notice and the enrollment is not revoked. Admins are alerted once it terminally fails. Related: What is a rate card, and when would my club use one? · How do I refund rate-card tuition? · What happens when a recurring charge fails?