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Must know
  • Add athlete shows only for staff with the Manage guest attendance permission. The Coach role has it by default, so if you don’t see the button, ask an admin.
  • Adding is free. Anyone you add joins as a visitor, and adding them never charges the family.
  • Removing has limits. You can take off a visitor who didn’t pay with Remove. A visitor whose class was paid for can only be removed by the office, and enrolled athletes are removed from the program instead.
Before you start. Open the class from Programs. Add athlete sits next to Mark all present on the Attendance screen. It works before, during and after class.
1

Open Add athlete

Tap Add athlete. The Add an athlete dialog opens.
2

Search by name

Type in Search athletes…. Every word must match the first or last name, in any order, so “Smith Anna” finds Anna Smith. Only active athletes at your club appear. Anyone already on this class, or enrolled for this date, is left out. If nobody fits, the list says “No matching athletes.”
3

Tap Add

Tap Add next to the right athlete. A message confirms “[Name] added to this session.” The search box clears and the dialog stays open, so you can add another. If you were filtering by group, the filter goes back to all groups and the message adds “Showing all groups.”
If the list is long. The dialog shows up to 40 matching athletes, in last-name order. When more match, it says “Showing the first 40 of [number] athletes - refine your search to find others.” What happens next. The visitor appears on the roster here and in the admin dashboard, with a label (Visitor, no charge or Visitor, class paid for) that explains how the seat is covered. Other coaches with this class open see them appear right away. To mark them, see How do I take attendance for a class?.

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Added the wrong athlete?

1

Tap Remove

Find the visitor’s row and tap Remove.
2

Confirm

The dialog asks “Take [Name] off this class’s sheet?” Tap Take them off, or Keep them on to cancel.
Removing a visitor clears any marks you made for them in this class only. A no-charge visitor changes nothing the family owes, and you can add them back at any time. Other coaches with this class open see the change right away. When you can’t remove someone. Staff without Manage guest attendance see the athlete as a normal row, with no label and no Remove. Related: How do I take attendance for a class? · What do the labels next to an athlete on my class roster mean? · How do I split a class into groups and move an athlete?