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Must know
  • Only Open or Reopened timesheets can be submitted.
  • Your hourly rate and gross pay are captured (snapshotted) at the moment of approval.
Your timesheet carries a status that tells you where it is in the approval flow and what you can do with it. It shows on the Pay period card and in the detail panel.
  • Open — the period is still accruing time. This is the normal state as you clock in and out. You can submit it when you’re ready.
  • Submitted — you’ve sent it to a manager and it’s awaiting approval. You’re waiting on them now.
  • Approved — a manager has approved it. It’s locked, and your hours and pay are captured as of that moment. You can’t change it.
  • Reopened — a manager sent it back to you for changes. Treat it like Open: fix what’s needed and submit again.
The through-line: you can only act — submit — while a timesheet is Open or Reopened. Once it’s Approved, it’s read-only for you, and any correction has to come from a manager. Because your rate and gross pay are snapshotted at approval, the pay figures you see afterward reflect the rate that was in effect when it was approved, even if your rate changes later. Related: How do I submit my timesheet for approval? · What is overtime and gross pay on my timesheet? · How do I view my pay-period totals? · Review and approve timesheets