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Must know
  • You can submit only an Open or Reopened timesheet.
  • Until a timesheet is Approved, its hours and pay keep updating, even after you submit. Approval freezes them.
  • Only a manager can correct entries, whatever the status, and an Approved timesheet has to be reopened first.
Where to find it. Go to Time Clock in the coach portal (on a phone, open More in the bottom bar first). The Pay period card shows a Status badge. The status also shows under the title in View details. Previous, Current and Next move between pay periods, so you can check the status of an earlier one. How a timesheet moves.
  • Open or Reopened becomes Submitted when you select Submit on the card or Submit for approval in View details. You see Timesheet submitted.
  • Submitted becomes Approved when a manager approves it.
  • If your club turns off Require approval, a manager can approve an Open or Reopened timesheet you never submitted.
  • Approved becomes Reopened when a manager reopens it. A manager can’t reopen a timesheet that is not approved, so there is no way to send a Submitted one back.
  • A manager can’t approve their own timesheet, even if they also coach.
Hours and pay. Before approval, Regular, Overtime and pay follow your entries and your current hourly rate, including after you submit. Approval freezes the hours and the rate. If a manager reopens the timesheet, the figures update again at your current rate, and the next approval freezes them again. Who can do what. Approving and reopening need Approve Timesheets. Changing entries needs Manage Time Tracking. Coaches have neither by default, only Track Own Time. While a timesheet is Approved, no one can change entries in that pay period until a manager reopens it. Stale page. Submitting from an out-of-date page can show This timesheet has already been submitted or This timesheet is already approved. Refresh to see the current status. Changes. You see a status change on the Pay period card. Related: How do I submit my timesheet for approval? · How do I get a mistake in my time fixed? · What is overtime and gross pay on my timesheet? · How do I review and approve timesheets?