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Must know
  • There are four tracked statuses — Present, Late, Absent, and Excused. An athlete you don’t mark is not marked and is left out of the attendance rate.
  • Present and Late both count as attended.
  • The marks you record feed each athlete’s attendance history in their family’s portal.
When you take attendance, each athlete gets one of these:
  • Present (green) — the athlete showed up and was there on time.
  • Late (amber) — the athlete came, but arrived late. Still counts as attended.
  • Absent (red) — the athlete didn’t come.
  • Excused (blue) — the athlete missed the class for a reason the club accepts. It’s still recorded as a missed class, so it counts as not-attended — but unlike Absent, it’s flagged as excused and doesn’t trigger the missed-class notification a plain no-show can send to the family.
  • Not marked — you haven’t recorded anything for this athlete yet. Not-marked athletes are excluded from the attendance rate entirely, so leaving someone unmarked doesn’t count against them.
In the attendance percentage families see, Present and Late count as attended while Absent and Excused both count as not-attended and lower the rate. The admin per-program Attendance report treats Excused differently — it’s left out of that calculation entirely, so only Absent lowers the rate there. Where they differ is what reaches the family: marking someone Absent can send their family a missed-class notification, while Excused records the same missed class as approved and holds that notification back. Athletes you leave not marked are left out of the math altogether. Everything you mark here rolls up into the athlete’s attendance history, which their family can review in their own portal — so accurate marking keeps everyone on the same page. Related: How do I take attendance for a class? · How do I add an athlete who isn’t on the roster? · What do the class status labels mean?