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Must know
  • Start from the season to copy. On plans that include Seasons, open the season and click Create next year’s season. The new season is a Draft with dates moved forward one year.
  • What comes along. Programs, memberships and competitions are copied; enrollments and early access codes are not.
  • Copied programs are live. They are created Active with registration open right away, so review them as soon as the rollover finishes.
  • Automatic option. With Recurring Season on, the next season is generated Renewal Lead Days (30 by default) before this one ends.
Before you start. You need the Create Training permission to roll a season over, and Edit Training to set the new season’s status and change the copied programs.
1

Open the season to copy

Go to Settings > Registration > Seasons and click the season to copy.
2

Click Create next year's season

The button is at the top of the season page. The dialog Roll over this season? says the new season will be a draft. Click Continue.
3

Review the new season

A message reads Season rolled over: [new season name] (plus a count of staff assignments not carried, if coaches have left) and the new season opens. When it’s ready, set Status to Active on the Overview tab.
Copied programs don’t wait for the season. They are Active with registration Open right away (until each program’s new end date), and Visible to Families is on for every copy, even ones you had hidden. Review each program now and turn Visible to Families off on any that aren’t ready.
What the new season gets. Check requirements. They copy unchanged: a Membership Requirement or Purchase conditions rule may still name last season’s membership or program, and a By birthdate window keeps its original birth dates. If next year’s season already exists with the matching name and dates, the rollover opens it and copies nothing, so nothing is duplicated. Rolled-over programs are ordinary programs. Edit, hide or complete them like any other. Automatic renewal. These settings sit in the Recurrence card on the Overview tab. Related: How do I organize programs into seasons and categories? · How do I link an existing program to a season? · How do I hide a program from families or schedule when it appears? · How do I set age restrictions on a program?