> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# What happens to our staff and coaches when we move?

> How staff and coaches arrive from Uplifter 1.0 with no permissions, who can sign in, who needs an invitation, and what to do first.

<Note>
  **Must know**

  * **No permissions yet.** Imported staff and coaches have no permissions until you assign each person a role.
  * **No email, no login.** Coaches with no email address stay listed by name on their programs but can't sign in until you add an email and invite them.
  * **New password or invitation.** Staff with an active Uplifter 1.0 login set a new password. Staff who never logged in need an invitation, which lasts 7 days.
</Note>

**The short answer.** Everyone on your Uplifter 1.0 team with an email address joins your team in the new Uplifter with no permissions, including your Uplifter 1.0 administrators. They show the role **Custom** and can't use the admin dashboard until you assign a role.

| In Uplifter 1.0 | In **My Organization > Staff** | What you do |
| - | - | - |
| Active login | **Active** | They choose **Forgot your password?** at sign-in, or you choose **Send Password Reset**. |
| Never logged in | **Invited** | Choose **Send Invite**. The link lasts 7 days. |
| Coach with no email | **Invited**, with **Imported - no email yet** where the email would be | Add an email, then invite them. |
| Suspended | **Suspended** | No email or text goes to them. **Reactivate Staff Member** only works for staff you deactivated. |

<Steps>
  <Step title="Assign roles">
    In **My Organization > Staff**, open the person's row menu and choose **Edit Permissions**. Pick a **Role Template** (**Admin**, **Coach**, **Accountant**, **Volunteer** or **Custom**), then click **Save Permissions**. This needs the **Edit Staff** permission.
  </Step>

  <Step title="Invite anyone pending">
    Choose **Send Invite** from the row menu of each **Invited** person who has an email. This needs the **Create Staff** permission.
  </Step>

  <Step title="Add emails for coaches without one">
    Their row has no **Send Invite** until you add an address under **Edit Details**. See [Why can't an imported staff member sign in, and how do I invite them?](/club/staff-operations/why-cant-an-imported-staff-member-sign-in)
  </Step>
</Steps>

**People already here.** Anyone already on your team keeps their role. A coach who is also a guardian at your club, with the same email address, comes over as a guardian only and isn't on your staff list. [Invite them as staff](/club/staff-operations/invite-a-staff-member) to give them access.

**Old evaluations.** An evaluation whose Uplifter 1.0 coach can't be matched is recorded under an Uplifter team member's name. When the coach's name is known, its notes start with "Evaluated by \[name]."

**Setup steps.** The **Invite your team** task ticks off once more than one person belongs to your club. Imported families and staff count, so it shows as done even before anyone has a role.

**Related:** [How do I set staff roles and permissions?](/club/staff-operations/staff-roles-and-permissions) · [Why can't an imported staff member sign in, and how do I invite them?](/club/staff-operations/why-cant-an-imported-staff-member-sign-in) · [How do I invite a staff member?](/club/staff-operations/invite-a-staff-member) · [How do I reset my dashboard password?](/club/get-set-up/reset-dashboard-password)