> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# What's on a staff member's profile?

> A tab-by-tab guide to a staff member's profile: permissions, employment details and emergency contact, certifications, availability, schedule, and the Activity tab.

<Note>
  **Must know**

  * **Open a profile with View Profile** in the **Staff** list's row menu. You need **View Staff** to see it and **Edit Staff** to save changes.
  * **The Activity tab** shows who changed this person's role and permissions, what they changed in your club, and their recent sign-ins and refused sign-in attempts.
  * **The emergency contact and hourly rate are on the Employment tab**, not Permissions.
</Note>

**Where to find it.** Go to **My Organization > Staff**, open a staff member's row menu, and choose **View Profile**. The header shows their role, email, phone and join date, tiles counting their **Programs**, **Events** and **Shifts**, and **Edit Details** (name, email and title). Active staff also get **Send Password Reset**. Invited staff with a real email get **Send Invite**. Staff imported without an email show a **No email address yet** alert: they can't sign in until you add one under **Edit Details**.

**Six tabs.** **Permissions**, **Employment**, **Certifications**, **Availability**, **Schedule** and **Activity** (a dropdown on a phone).

**Permissions.** **Role & Permissions** holds the same **Role Template** and **Granular Permissions** switches as **Edit Permissions** on the Staff list, saved with **Save Permissions**. Permissions the role grants are locked on.

**Employment.** When answers came over from your previous system, **Imported instructor answers** shows first. Below it, **Employment Details** holds:

| Field | What goes in it |
| - | - |
| **Job Title** | Free text, for example Head Coach |
| **Employment Type** | Full Time, Part Time, Contractor or Volunteer |
| **Hourly Rate (\$)** | Their hourly pay rate |
| **Hire Date** | The day they were hired |
| **Work Phone** | Shown in the profile header in place of their account phone |
| **Emergency Contact** | **Name**, **Phone** and **Relationship** (for example, Spouse) |

<Steps>
  <Step title="Fill in the details">
    On the **Employment** tab, enter the fields you need. An emergency contact needs both **Name** and **Phone** or it isn't saved. **Relationship** is optional.
  </Step>

  <Step title="Save">
    Click **Save Employment**. This needs **Edit Staff**.
  </Step>
</Steps>

**Pay rate changes.** A rate changed on the Employment tab is not recorded on the Activity tab. If your club uses time tracking, a rate changed on **Settings > Time Tracking > Pay Rates** is, so use Pay Rates when you want a record of who changed it.

**Certifications.** Each active certification your club has set up, with a status: **Active**, **Expired**, **Failed** or **Not Granted**. Use the row menu to **Grant** or **Revoke** one. To renew an expired or failed one, **Revoke** it, then **Grant** it again. **Manage certifications** opens the setup page. Grants and revokes aren't under **Changes to this person**. They're in **My Organization > Activity log**.

**Availability.** **Weekly Availability** has a switch and a start and end time for each day of the week, saved with **Save Availability**.

**Schedule.** **Program Assignments** lists their programs, with a **Primary** badge on primary assignments (or "Not assigned to any programs."). **Recent Shifts** lists their latest shifts (or "No shifts scheduled.").

**Activity.** Three sections, each newest first:

| Section | What it shows |
| - | - |
| **Changes to this person** | Changes to their access: being added, role and permission changes, deactivation and reactivation, accepting their invite, and rate changes made on Pay Rates |
| **Changes by this person** | Every recorded change they made in this club, including clocking in and out, breaks, work-type switches, time entry edits, and submitting, approving or reopening timesheets |
| **Sign-ins and security** | The newest 20 sign-ins, refused attempts and password changes for their account |

**Reading sign-ins.** You see events at your club and on the account itself, never activity at other clubs the person works for. **Account-wide** marks an account-level event. **Refused** or **Failed** marks an attempt that didn't go through. When someone else acted on the account, the row shows their role, not their name. Empty, it reads "No sign-ins recorded for this account yet."

**Related:** [How do I set staff roles and permissions?](/club/staff-operations/staff-roles-and-permissions) · [How do I see who changed what in my club?](/club/staff-operations/see-who-changed-what) · [How do I track coach certifications?](/club/staff-operations/coach-certifications) · [How do I set up work types and pay rates?](/club/staff-operations/work-types-and-pay-rates)