> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# What happens after I send a staff invitation?

> How staff invitations expire, how acceptance works, and how to undo a mistaken invite.

<Note>
  **Must know**

  * Invitations expire after 7 days and can be accepted only once.
  * There's no dedicated cancel or resend button, but you can undo a mistaken invite right away by removing the invited person from the **Staff** page. Letting the 7-day window lapse does **not**, on its own, free you to re-invite the same email.
  * A brand-new person sets a password and enters a phone number when accepting; someone who already has an Uplifter account just clicks to join and signs in with their existing password.
</Note>

When you invite a staff member, Uplifter emails them a link and lists them as **Invited** on your **Staff** page until they accept.

**Accepting the invitation**

* **A new person** lands on a setup page where they choose a password (with confirmation), enter a **Phone Number** (required), and accept the terms — their name was already supplied by the admin who invited them, so it isn't asked for here. On submit, they're signed in and taken to their portal.
* **Someone who already has an Uplifter account** (for example, a coach at another club) sees a page headed **Join** followed by your organization's name, confirming the invite. They click **Accept Invitation**, get a brief **Welcome!** confirmation, and are then sent to sign in with the password they already use. No new password is created — a second membership is simply added to their existing account.

Once accepted, their status flips from **Invited** to **Active**.

**Expiry and single use**

Each link works only once and only within 7 days. After that — or after it's been used — the link shows an error. There's no dedicated cancel or resend button, but you don't have to wait it out: on the **Staff** page, open the invited person's **Actions** menu and choose **Remove Staff Member** (available while they're still **Invited**) to delete the pending invite, then send a fresh one. Simply letting the link expire won't free you to re-invite the same email — the pending staff record blocks a new invite until it's removed.

**Related:** [Invite a staff member](/club/staff-operations/invite-a-staff-member) · [Set staff roles and permissions](/club/staff-operations/staff-roles-and-permissions)