> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I track coach certifications?

> Define certifications, grant or revoke them per staff member, and gate program assignment.

<Note>
  **Must know**

  * Certifications live under **Settings → Organization → Certifications** and are **not** behind the Training plan gate.
  * A certification records a coach qualification with an evaluation method (Pass/Fail or Point Scale), score, expiry, and renewal period, and is granted per staff member.
  * If a certification is **required** for programs or events, a staff member who doesn't hold it (granted, passed, and unexpired) can't be assigned at the program or event level — uncertified staff are unavailable in those assignment pickers. The one exception is a single session: on the **Edit session** dialog you can still assign an uncertified coach for that one occurrence, where they're flagged rather than blocked. The Competitions requirement flag can be set, but there's no staff-assignment step on competitions for it to enforce today.
</Note>

Track qualifications like CPR / First Aid or safety certifications, and optionally require them before staff can be assigned.

<Steps>
  <Step title="Define a certification">
    Go to **Settings → Organization → Certifications** and click **Add Certification**. Set a **Name** and **Description**, an **Evaluation Method** (Pass/Fail or Point Scale with min/max and a pass threshold), and a **Renewal Period**. Under **Required For (Scopes)**, flag any of **Coaching Programs**, **Events**, or **Competitions**. Program and event assignment then require the certification; the Competitions flag is recorded but isn't enforced yet.
  </Step>

  <Step title="Grant it to a staff member">
    Open a staff member's profile and go to the **Certifications** tab. Choose **Grant** (or **Re-grant**), record the **Result** or **Score**, the **Granted Date**, and optional **Notes** — expiry is calculated automatically from the certification's renewal period, not entered by hand. Use **Revoke** to remove it.
  </Step>
</Steps>

When a required certification is missing, expired, or not passed, Uplifter blocks the assignment at the program and event level until it's granted — so keep renewals current. A single session is the exception: from its **Edit session** dialog you can assign an uncertified coach for that one occurrence, where they're flagged instead of blocked.

**Related:** [Set up skills, levels, and disciplines](/club/staff-operations/skills-levels-and-disciplines) · [Deactivate or remove a staff member](/club/staff-operations/deactivate-or-remove-staff)