> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I set my club's monthly billing day and grace period?

> Set the day of the month your recurring charges collect on, and how many days an unpaid invoice gets before it turns Overdue.

<Note>
  **Must know**

  * **One day for the club.** The **Monthly billing day** (1 to 31) is when recurring registrations collect. Days 29 to 31 fall back to the last day of shorter months. Leave it empty to keep each item's own billing date.
  * **You see what moves before it saves**, including registrations that would bill again for days already paid.
  * **Grace (0 to 365 days) sets when an unpaid invoice turns Overdue.** During grace a membership keeps access, but programs and passes don't.
  * **Saving changes needs Edit Financials.**
</Note>

**Where to find it.** Go to **Settings > Financials > Payment Schedule**. Opening the page needs **View Settings**. Loading its values and previewing a change needs **View Financials**.

<Steps>
  <Step title="Set the monthly billing day">
    Under **Global billing dates**, enter a day from 1 to 31 in **Monthly billing day**, or leave it empty so each item keeps its own signup date. The info icon beside the field shows who last changed it.
  </Step>

  <Step title="Set the grace period">
    Under **Grace period**, enter 0 to 365 days in **Grace (days)**, or leave it empty for none.
  </Step>

  <Step title="Save and review what moves">
    Click **Save changes**. If you changed the billing day and that affects existing registrations or per-session programs, **Change the billing day?** (or **Clear the billing day?**) opens first. It counts the registrations that move and shows examples such as "\[date] moves to \[date] and bills again for days already paid through \[date]". Registrations whose program or membership ends first are listed under **Stops billing:**.
  </Step>

  <Step title="Answer any questions, then confirm">
    * Per-session programs: **Bill the days in between** (families pay once for the sessions in that short span) or **Leave them unbilled** (billing picks up on the new day).
    * Registrations with their own billing day: **Keep their own days** or **Clear them onto the club day** (they collect once more on their own day, then join the club day).

    The confirm button stays disabled until each question is answered. Click **Change the billing day** (or **Clear the billing day**), or **Keep the current day** to back out with nothing saved.
  </Step>
</Steps>

**What happens after a move.** Each moved registration collects once more on its current date, then moves to the new day (or, when you clear the day, back to its own monthly date). Per-session programs show new advertised price ranges as soon as you save, because their ranges are cut on the billing day.

**Charges with their own rules.** Yearly charges keep their own date, and a single recurring charge can have its own billing date, set with **Edit** on its page ([change a recurring charge](/club/payments-checkout/change-a-recurring-charge)). Rate-card programs always bill in advance on the club day, or on the 1st when the field is empty ([rate-card billing](/club/rate-cards/how-rate-card-billing-charges-families)).

**How the grace period plays out.** Days count on your club's calendar.

| Grace (days) | Unpaid invoice reads Past due | Turns Overdue |
| - | - | - |
| Empty, 0 or 1 | Never | The day after the due date |
| 2 or more | From the day after the due date | That many days after the due date |

With 5 days of grace, an invoice due Tuesday, September 1 is Past due through Saturday, September 5 and Overdue from Sunday, September 6.

**What else grace changes.** A membership's coverage is extended until the invoice is Overdue. Programs and passes are not extended. A declined recurring charge is retried on later daily runs: a few attempts without grace, or daily through the window with it.

**Proration.** The **Proration** card sets which program categories prorate partial periods by scheduled sessions, unless a program overrides it on its **Billing** step. Monthly memberships prorate the first partial cycle by days unless the membership's own **Prorate partial periods** switch is off (see [membership proration](/club/memberships/how-does-membership-proration-work)), and passes never prorate. The card itself says memberships always prorate, but a membership's own switch still wins. See [prorating a program](/club/programs-classes/prorate-a-program).

**Related:** [What are recurring charges?](/club/payments-checkout/what-are-recurring-charges) · [What do the invoice statuses mean?](/club/payments-checkout/invoice-statuses-explained) · [What happens when a recurring charge fails?](/club/payments-checkout/what-happens-when-a-recurring-charge-fails) · [How do I set a program's price and billing?](/club/programs-classes/set-program-pricing)