> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# What do the invoice statuses mean?

> A guide to the Draft, Unpaid, Partially paid, Past due, Overdue, Paid, Refunded, and Cancelled badges on your invoices.

<Note>
  **Must know**

  * **Past due** and **Overdue** are worked out automatically from the due date and your club's grace period — they aren't statuses you set by hand.
  * **Partially paid** means partially *paid* (some money received), not partially cancelled. **Partially refunded** and **Refunded** track money going back to a family.
  * A sent invoice reads **Unpaid** until money arrives. The lifecycle runs **Draft → Unpaid → Paid / Partially paid / Refunded / Cancelled**, with **Past due** and **Overdue** flagged along the way when it's late.
</Note>

Every invoice carries a colored status badge in the list and on its detail page. Here's what each one tells you.

* **Draft** — a work in progress. It hasn't been sent, doesn't email the family, and doesn't touch the guardian's balance yet.
* **Unpaid** — issued to the family and awaiting payment. The total has been added to the guardian's balance and they've received the invoice email with a link to pay. This is the badge a sent invoice carries until money comes in.
* **Partially paid** — some payment has been received but a balance is still due. The remaining amount shows under the total in the list.
* **Past due** — an unpaid invoice that's past its due date but still inside your club's grace period, so it only appears if you've set one. A gentle "this is late" flag before it hardens into Overdue.
* **Overdue** — an unpaid invoice past its due date and any grace period. If you set no grace period, an invoice is overdue the day after its due date. Paying it clears the state automatically.
* **Paid** — paid in full. The balance for this invoice is cleared.
* **Partially refunded** — you've sent part of what the family paid back to them; the rest of the payment stays put.
* **Refunded** — you've refunded the full amount and nothing is owed on the invoice.
* **Cancelled** — the invoice was cancelled and its charge removed from the guardian's balance. Cancelled invoices have no further actions.

The actions that move an invoice between these states live in their own articles — creating and sending, taking payment, cancelling, and refunding.

**Related:** [How do I create and send an invoice?](/club/payments-checkout/create-and-send-an-invoice) · [How do I cancel an unpaid invoice?](/club/refunds-cancellations/how-do-i-cancel-an-unpaid-invoice) · [What's the difference between a payment and a transaction?](/club/payments-checkout/payment-vs-transaction)