> ## Documentation Index
> Fetch the complete documentation index at: https://docs.uplifter.app/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I add an internal note to an athlete?

> Use the staff-only note on an athlete's Overview tab, and how save conflicts are handled.

<Note>
  **Must know**

  * The note is **internal and staff-only** — athletes and guardians never see it.
  * If someone else edited the note since you opened it, **saving fails with a conflict** and you'll need to reload; the note shows **who last edited it and when**.
  * The note is limited to **5,000 characters**.
</Note>

Each athlete has a single internal note on their **Overview** tab, in the **Note** card. It's the place for staff-facing context — reminders, background, or anything your team should know — that stays private to your club.

<Steps>
  <Step title="Open the Note card">
    Open the athlete's profile, stay on the **Overview** tab, and find the **Note** card.
  </Step>

  <Step title="Write your note">
    Type into the text box. A line under the card shows who last edited it and when, so you always know how current it is.
  </Step>

  <Step title="Save">
    Click **Save note**.
  </Step>
</Steps>

**If saving fails with a conflict:** this means a teammate saved a change to the same note after you opened it. To avoid overwriting their work, the save is blocked and the latest version is reloaded. Re-apply your edit on top of the refreshed note, then save again.

Only staff with permission to view and edit athletes can see or change the note. It never appears in the family or athlete portal.

**Related:** [What is an athlete record?](/club/athletes-families/what-is-an-athlete-record) · [How do I record medical info and emergency contacts?](/club/athletes-families/how-do-i-record-medical-info-and-emergency-contacts) · [Who can view and manage athletes and families?](/club/athletes-families/who-can-manage-athletes-and-families)